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Vermont Internet Commerce Research Project Final Report

prepared for:

U.S Senator Patrick Leahy and Vermont Small Business Development Center



prepared by: Action Research

March 8, 1999

I am pleased to share with you the report of the Vermont Internet Commerce Research Project. With the help of a grant from the Small Business Administration that I helped to secure, the Vermont Small Business Development Center and Action Research have completed this survey of electronic commerce in Vermont. It presents the latest and most comprehensive analysis of which Vermont businesses are selling their products and services on the Internet and recommendations for promoting expanded cyberselling throughout our state. I have attached a short summary of the report for your review. As this report documents in detail, Internet commerce in Vermont is growing every day. Indeed, Vermont businesses have already created 1,404 new jobs as a result of Internet commerce according to the report. But we still are not close to reaching our full potential. Electronic commerce, according to the report’s estimates, has the potential to create 24,280 new jobs in Vermont over the next two years. That kind of job growth would have a tremendous impact in our state. I hope you will take the time to review this report to help Vermonters further reap the benefits of commerce on the Internet.


TABLE OF CONTENTS


Executive Summary

Prepared by Senator Patrick Leahy

Vermont Internet Commerce Research Project Report

Current Impact of Internet Commerce

  • 2,300 VT businesses have an Internet presence. 1,300 actually sold products or services on the Internet and the remainder used the Internet for advertising.

  • 18% of VT businesses experimenting in Internet commerce have added staff as a direct impact of Internet sales. The average VT staff expansion was 4 full-time employees and 2 part-time employees. VT has gained approximately 936 full-time jobs and 468 part-time jobs as a result of Internet commerce.

  • 73% of VT businesses increased sales with their Web site.

  • 75% of VT businesses pay less than $100 per month for their Web site hosting.

  • 58% of VT businesses with a web site have tapped new markets, according to the following breakdown: Vermont market (1%); national market (39%); international market (42%); and speciality market (13%).

  • If 50% of all VT businesses took advantage of Internet commerce, 16,560 full-time employees and 8,280 part-time jobs could be gained.

Key Recommendations For Future Internet Commerce Growth

  • Seminars to educate Vermonters about Internet commerce. These seminars should address: the advantages of electronic commerce for small or start-up firms; the fears of consumers against online purchasing; the necessity of a secure site to gain customer trust; the importance of staff training for Web site development, Internet marketing and cyberselling trends; and the matching of computer technology to business needs.
  • A comprehensive guidebook on Internet commerce to aid businesses in getting started with online marketing, along the lines of Senator Leahy’s "Cyberselling in Vermont" publication.
  • Business mentorships to permit businesses new to Internet commerce to learn from the experiences of "veteran" cyberselling firms.
  • Financial assistance programs with banks and other financial institutions to support Internet-related businesses. Only 4% of businesses surveyed approached a bank for a loan to start its Internet sales program.
  • Federal and State officials working with Small Business Development Center staff should provide Vermonters with technical assistance for web site development and market research for online sales trends.
  • Improve VT’s telecommunications infrastructure because VT lags behind other states in access to high-speed cable and phone service.


Radio took 30 years to reach an audience of 50 million.
Television took 13 years to reach an audience of 50 million.

The Internet took just 4 years.


Chapter One: Focus Groups

Qualitative Research

Purpose

Action Research was commissioned to conduct a research project about Internet commerce in Vermont. As part of that project, six exploratory focus groups were held around the state. The purpose of this document is to identify the key issues and topics that have emerged in the exploratory focus group discussions with the different target groups, i.e., consumers, merchants, and "experts on the Internet." This first phase was conducted in October, 1998. These issues and topics were explored in further depth and on a larger scale through the survey research with Vermont businesses conducted in November and December, 1998.

Overview

The level of confidence in, acceptance of, and subsequent use of the Internet for a wide variety of purposes, including business commerce, depends on the attitude that the user has toward computers and technology. The user could be a consumer, merchant, or expert. What clearly emerges is that people have varying comfort levels. Some are ready to fully embrace technological change and the Internet with its seemingly unlimited potential, while others are very reluctant to move quickly into the realm of cyberspace. There are also other individuals whose attitudes toward the Internet fall somewhere in between. Below are our definitions of two main categories of users.

"Users Fully Embracing the Internet"

This category includes individuals who are more readily optimizing the Internet. They are using it as a commerce and/or marketing tool for their businesses, as an information source, as a communication tool, and/or as a medium to purchase goods and services. Such individuals quickly embrace the Internet, because they seem to be comfortable with the medium and fairly knowledgeable in how to best utilize it for their own purposes. They show few signs of guilt when they spend substantial amounts of time on the Web, especially when compared to the more reluctant users. The experiences that these individuals have while on the Internet are largely positive, enjoyable, and productive. In our focus groups, most of the "experts," and some of the merchants and consumers, fell into this category.

"Users Still Reluctant to Fully Embrace the Internet"

Individuals in this category tend to have some understanding of the Internet or a basic awareness of how it can be best utilized. They tend to be less comfortable with technology and computers and fear making mistakes. They are more likely to focus on the Internet being a complex, mysterious, and uncontrollable entity. What remains top of mind is the idea that it is vast, dark, and lacking in human warmth. They also tend to feel guiltier than the category of users described above. They believe that their time spent on the Web is often wasted. Alternatively, they feel that they get carried away and spend too much time on it. These individuals may have successful experiences on the Web, but there are also a high number of frustrating ones. Having said that, many users are able to embrace certain practices, but they tend to stick to the ones that they have mastered, e.g., sending e-mails and conducting specific searches. Their approach to the Internet remains a cautionary one. Both merchants and consumers in the groups fall into this category.

Perceived Barriers to Internet Commerce

There are a number of obstacles that keep the Internet from becoming a thriving business commerce medium. However, it is felt by the more optimistic participants in the research that it will only be a matter of time before it really takes off. They believe that the commerce capabilities will evolve over time. Main barriers to Internet commerce growth do exist. They fall into three areas: ignorance, cost, and time.

Ignorance

One of the biggest barriers is the fact that users lack sufficient knowledge when it comes to conducting business over the Internet. This lack of understanding breeds fear and mistrust. Merchants and consumers alike are overwhelmed by what they see as unlimited choices with uncertain consequences. Often they feel paralyzed, not sure of where to start.

The medium is an undiscovered frontier. Expectations are often simplistic and overstated. Merchants mistakenly see the Web as a vast opportunity for sales growth that requires little investment of time or money. If business does thrive, many merchants do not have the operational structures or workforce in place to cope with increased orders.

The Internet is only as good as one’s technology and expertise. Merchants are finding it difficult to integrate their Internet technology and software with their existing operational methods and software, e.g., catalog management systems.

Web designers are not direct marketers. There is often a gap in what the software is designed to do and what marketers need it to accomplish.

Many merchants find their marketing challenges are compounded when business is conducted over the Internet. They are unsure of how to:

  • - guarantee that they will be noticed by potential customers;
  • - define their Internet customer base;
  • - accurately track the source of customers who visit them at their Web sites;
  • - measure the overall impact of their Web presence;
  • - directly link Web-based marketing activities to sales.

Most of these merchants also seem reluctant to ask consumers directly for marketing/demographic information. Clearly, they want help from independent sources in finding such data.

Many merchants feel that they lack control when it comes to the Internet. Some are worried it will take over the business. Others are worried that they will be left behind if they do not have a Web presence. In addition, it is technically possible for any user to create links to one’s Web page. Merchants seem anxious about not being able to control where their names and brands are being displayed.

There is also a feeling that the power lies with the buyers who use the knowledge they gain via the Web as a negotiating tool to get better prices for the goods they purchase. Many small merchants cannot compete on price and need to find other ways to add value to their products and services.

There is also a perceived lack of security, particularly by those who are less knowledgeable about the Internet. This is the strongest obstacle among consumers. They are very reluctant to give credit card numbers without strong guarantees that such numbers will not be stolen. The media’s focus on such stories has exaggerated such fears. As a result, most consumers use the Internet as an information tool that aids subsequent purchases made through traditional means.

Inexperienced users are uncertain of standards and boundaries. Rarely do they trust that transactions have been completed. One merchant spoke of chaos with orders because customers who did not believe their orders had gone through sent them additional times. Perhaps electronic "signs" confirming completion of a transaction would provide needed reassurance for the inexperienced. This is one example of the difficulties that merchants need to anticipate and resolve.

There is a very low tolerance for mistakes and delays. Users, especially inexperienced ones, expect Web interactions to run very smoothly and quickly all the time. When such experiences are not smooth, frustration sets in immediately.

Cost

Cost is another factor inhibiting growth of Internet commerce, particularly for the small business entrepreneur. Because it is still uncharted territory, many merchants have no sense of the initial investment or the subsequent costs of maintaining an Internet presence.

Often there are initial costs in terms of hardware, software, and network connections both within an organization/business and to the Internet via an Internet Service Provider (ISP). An IT specialist or consultant is required to help integrate the Internet software with company software and systems.

There are also hidden costs such as fees paid to maintain and upgrade software and systems. If Web site capabilities are limited to a static home page, costs can be contained. However, in such a dynamic medium, consumers and other users have come to expect continual updates so that information remains fresh and new. They also expect the "extras," e.g., graphics and clever links, etc. This requires upgrades to better software and memory, bigger machines, and more sophisticated network links, e.g., using a T-1 line rather than a modem.

Business telephone rates are also considered a prohibitive hidden cost. One expert has recommended that every business with an Internet presence needs at least three business lines. This can become very expensive for the small business owner.

Web consultants’ time does not come cheap either. It can add up if there is need for such specialists to visit regularly to make upgrades and solve computer glitches.

With sales growth, there are inevitable cost increases when it is required to hire extra staff and perhaps restructure one’s business.

There is a strong feeling among the merchants who participated in this research that lending institutions fail to give adequate support, both financial and emotional, to businesses wanting to develop their Web capabilities. They desire bankers to more openly embrace Internet business opportunities. Time

Linked closely with costs is the obstacle of time.

Time becomes a significant barrier when merchants cannot afford Web consultants. They must put in the time themselves to learn how to utilize the Internet, develop Web pages, maintain sites, make upgrades, and solve problems. Time is also needed to stay abreast of developments and changes in Internet technology. Rarely can small merchants devote adequate time to understanding the Internet and maintaining their Web presence.

Speed becomes an issue if the current hardware and software cannot cope with the latest technological developments. Also, there is less tolerance for delayed access to the Internet when the ISP is busy.

The sheer mass of information can become a barrier as well. Users are experiencing information overload. Many desire more efficient means of conducting customized searches and accessing specific information. In today’s fast-moving world, using one’s time efficiently is critical. No one wants to feel that they are wasting valuable time with unproductive searches.

Issues Regarding the Infrastructure

Most of the consumers and merchants who participated in the focus group research have scant knowledge about the details of Internet infrastructure or what potential it currently has in Vermont. Many assume that it needs further investment without having any concrete evidence to support such notions. Often, these individuals who lack knowledge also demonstrate fears that perhaps Vermont is relying solely on one cable network that could paralyze Internet access in the state if it breaks down.

The experts had more to say on the subject. Most agree that the fiber optics in place are sufficient, and developments are moving at a very fast pace. However, they believe that the low penetration of dial-up connections is the result of the high cost of bandwidth access.

Many believe that telephone companies, which are notoriously slow and bureaucratic, make growth difficult. They are thought to be too restrictive and to charge prices that are too high.

Both experts and many merchants agree that Vermont needs to make greater commitments to Internet use and growth. There is a desire for the State to drive Internet adoption and growth by making it attractive for "clean" Internet-linked businesses to settle in Vermont. For example, the State has been successful in attracting and fostering the growth of other clean businesses to the point where Vermont has now become a leader in certain areas. Reference was made in one of the merchants’ groups to the success of certain aspects of the insurance industry in Vermont. It was felt that the State was very forward-thinking in passing laws 15 years ago that made it easier for insurance companies to conduct business in Vermont.

Cultivating a more competitive and less costly environment, especially in terms of access, is also desired. In addition, users want the State to continue to provide support and reserve more funds that will foster acceptance through education. They want to see the Internet made more widely available in schools and in communities to all members, especially teachers. This includes providing the subsequent training and support that acceptance requires.

Perceived Benefits of Internet Commerce

Although barriers to Internet commerce exist, users, especially those who have more fully embraced the medium, can see clear benefits to having a Web presence.

It allows for greater exposure and opportunities to expand one’s customer base in a relatively inexpensive way. Some of the smaller merchants have found their investments in the Internet key to their survival, especially if local market growth is saturated.

The Internet allows for more efficient and responsive means of communication between merchants and their suppliers, customers, and other contacts.

Customers are often allowed to visualize a greater range of products a company has to offer than they could through traditional marketing methods. For example, virtual catalogs can be more dynamic in their presentation.

There are opportunities for cost savings in operational and marketing expenses if the Internet’s role is well planned out and incorporated in overall long-term business strategies.

Types of Businesses Benefiting Most from the Internet

There is a general feeling among the participants in this research that opportunities for growth and prosperity clearly exist for merchants conducting business over the Internet. They include the following:

Businesses that have carved out niche product lines or services, especially those that cater to enthusiasts, e.g., toys/collector’s items, cars/motorbikes, gardening, etc. Consumers can find special items that are not available locally. Also included in this group are those businesses that sell products or services that require research and consideration prior to purchase on the part of the consumer, such as cars, outdoor sports equipment, etc.

Tourism and its related businesses, e.g., Bed & Breakfast/accommodations, airlines, etc. Consumers are given the opportunity to visualize specific destinations in the dynamic environment of cyberspace.

Well-known and strong brands. Their identities are already well established, and as a result, they tend to have more credibility in cyberspace.

Computer companies, as it is a natural medium for them to use to conduct commerce.

Other Observations

The businesses that seem to be most successful on the Internet are the ones that project a friendly and approachable personality via their Web sites. Some merchants mentioned showing images of their stores and family members to help convey human warmth and make a personal connection.

In addition, it appears that merchants, especially small independents, have a greater competitive advantage if they can join a larger site or virtual shopping mall that conveys a common theme, such as "Select Vermont." Such sites can give them needed visibility and credibility.

Many believe that using established "security seals" for credit card transactions helps to build user confidence and trust in the Internet as a commerce tool. One merchant spoke of orders increasing and fraud decreasing after one such seal was added to her Web site.

The Next Step

In order for Internet commerce to flourish, users need to have positive and productive experiences on the Web. Education and training of both consumers and merchants are critical in triggering trial and acceptance. The specific roles that government can take to cultivate a more competitive and user-friendly environment will need to be explored in more depth. It will also be interesting to explore the potential of government-supported Web page development and marketing, as well as the idea of subsidized consulting. These and other possibilities are discussed in more depth in the Recommendations chapter.



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